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Company formation basics

What should I do with the documents I am likely to encounter?

The best advice concerning documentation of any kind, is always make a copy and keep it in an organised file. This will ensure that you have a record of all your company’s details and activities readily available to you. All documents (or copies of documents which should be returned to Companies House) should be kept in a safe place.

When your company has been incorporated we will send you several important documents which you will need. These will include:

share certificates

These certificates serve as proof of ownership of shares in your company. The share certificates need to be completed in line with the stock transfer form and the members records shown in the statutory register. The completed share certificates must then be sent or given to the share holder(s) named.

memorandum and articles of association

The memorandum and articles of association set out your company’s constitution. Your bank may ask to see a copy of these important documents.

certificate of incorporation

This is a unique document issued by Companies House which confirms your status as a limited company. This certificate should be displayed in your place of business or retained in a safe place. Replacements can be obtained, but they have to be paid for. The bank will ask to see a copy of this document as evidence that your company has been incorporated.

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